Employer in the MOS System — Electronic Signature and Work-Permit Email Link Explained

In work-related residence procedures via MOS the employer is an active participant — not only issuing documents but confirming their participation electronically. When a foreigner submits an application in MOS, the system automatically generates an individual link and sends it to the employer's e-mail address stated in the application. Under that link the employer logs in and signs the required documents.

Depending on the procedure type, the employer electronically confirms:

• The content of the work entrustment declaration — accuracy of data and actual employment conditions
• Attachment no. 1 to the residence and work permit application — employer data and employment conditions
• Commitment to employ the foreigner on the terms stated in the application

The MOS system accepts the following forms of employer signature:

• Trusted Profile (Profil Zaufany) — free electronic signature confirmed via ePUAP, accessible via e-banking or a chip-enabled ID card
• Qualified electronic signature — paid service from certified providers (e.g. Certum, Autenti), legally equivalent to a handwritten signature

The employer must have a MOS account or register before signing. The time to sign documents is limited — usually 7–14 days from the link being sent.

Failure to sign within the deadline causes the suspension or discontinuation of proceedings. Employers who systematically refuse to participate in MOS procedures may be placed on the list of entities with restrictions on employing foreigners.

Need help registering an employer in MOS or with the electronic signature? Our team will guide you through the entire process — contact getpermit.pl.