Employer in the MOS System — Electronic Signature and Work-Permit Email Link Explained
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How does the employer link in the MOS system work?
In work-related residence procedures via MOS the employer is an active participant — not only issuing documents but confirming their participation electronically. When a foreigner submits an application in MOS, the system automatically generates an individual link and sends it to the employer's e-mail address stated in the application. The employer does not need a MOS account — after clicking the link they fill in the form (attachment no. 1) and sign it electronically. In the case of joint representation the link is sent separately to each person authorised to sign.
What does the employer sign?
The employer fills in and signs in the MOS system only attachment no. 1 to the temporary residence and work permit application:
- Attachment no. 1 — employer data and employment conditions of the foreigner
- Commitment to employ the foreigner on the terms stated in the application
The declaration on entrusting work is a separate procedure handled exclusively through the praca.gov.pl portal.
Required electronic signature
The MOS system accepts the following forms of employer signature:
- Trusted signature (Profil Zaufany) — free electronic signature confirmed via ePUAP, accessible via e-banking or a chip-enabled ID card
- Personal signature (e-ID card) — signature using an ID card with an electronic layer
- Qualified electronic signature — paid service from providers listed in the NCCert registry (e.g. Certum), legally equivalent to a handwritten signature
The link is active for 30 days; the Office for Foreigners recommends signing as soon as possible. (legal status: August 2026)
What if the employer refuses or does not respond?
Without the employer's signed attachment no. 1 the application cannot be effectively submitted — it constitutes a formal deficiency (Article 64 § 2 of the Code of Administrative Procedure). The authority calls for the deficiency to be remedied, and if it is not remedied the application is left unexamined.
Regardless of the administrative procedure, illegal entrustment of work to a foreigner is punishable by a fine of PLN 3,000 to 50,000. (legal status: August 2026)
Need help with the employer's attachment in MOS or with the electronic signature? Our team will guide you through the entire process — contact getpermit.pl.
This article is for informational purposes only and does not constitute legal advice. For individual cases we recommend consulting a lawyer specialising in immigration law.